Instructions

To login, type your email and password into the Login page. If you don't have an account, one will be created, and you'll receive a confirmation email.

Once logged in, choose Setup from the hamburger menu (next to the logo) 🛈

1. Rename the pre-made event, leave all other settings alone. 🛈
2. Scroll down to the "Races" section (right below event settings), and add the races you will be hosting, ie. Boys Varsity, Girls JV, Open Races.
3. Under the "Teams" tab (right below the races section), add the teams that you are hosting. If you're in a league or conference using the XCMeet Clip system, enter it into the Clip Designer. In Setup, when you click in the Name field as you add your team, you will see a dropdown of all the teams in the league. Once you choose yours, your racers are ready to register.

1. Type in the event code, then find the "timer" section. Ensure that you are recording the correct race 🛈
2. "How do I stop the timer?" You don't. This is not a stopwatch, so don't worry that the time keeps ticking by.
3. There should ideally be two timers, giving you a backup set of times and the ability to easily correct errors (such as if an athlete's time isn't recorded or one timer was late in recording a time).
4. Assign a coach who understands the system to be the "race boss", this person will oversee the four parent volunteers.

• Multiple Heats, additional starts are counted as a separate heat.
• Battery Life, make sure your devices are fully charged. When a race is started, the XCMeet app will run in the background even when your phone is off, so you can turn your phone off until the racers near the finish.
• We don't want the timers to be making the same mistake as each other, so they shouldn't count off runners out loud. Instead, they should occasionally check in with each other to see if their total number of times match up in order to determine if any errors were made.
• The timers can usually feel when they have hit the finisher button too many or too few times and should notify the boss. Practice beforehand and make sure that all the volunteers understand their roles.

The race boss will edit results on the Results Editor page.

Type in the event code on the Results Editor page. You'll want to use the results editor for any mistake in the results (ie. an athlete's clip isn't scanned or a time is misrecorded). You can add heat starts for the event, start time offsets, new athletes into the results, or correct athletes' times and positions. 🛈

The primary and backup times will be compared against each other, and any discrepancies in the times will be highlighted using shades of red (dark red is a major difference, orange is a medium difference, and yellow is a light difference). Gray is used to highlight a pack of runners finishing together.

Watch this video for more detailed information. Correcting Errors 🛈

Go to the Live Results page. Live results can be withheld from the public by toggling the feature off in the Setup settings. This allows you to finalize results before they are released to the public. 🛈

If you want teams to have cross-country style scoring, enable it in the Setup page, then choose the division to score on the Live Results page.

Navigate to the Setup page. In the "Races" table on the far right side, you should see a "Download" button that will download a CSV (Comma Separated Values) file. It can be directly uploaded to athletic.net or other similar services 🛈

In the XCMeet app you can "mark" an athlete. What this does is it highlights the next runner's position and their corresponding time. If the number of times and number of positions are the same, the two highlighted sections will line up

In the event that the highlighted portions aren't lined up, somewhere in the results you'll have an extra or missing time / position. By routinely marking, you will have a continuous check on whether the results are correct, as which ever section the marked highlighting becomes mismatched is where the error occured.

• Ideally, large race groups (those with over 200 athletes) should be broken up to reduce volunteer workload and prevent a clogged finishing chute.
• If your course allows for it, overlapping races can be run. Start one set of athletes, then a few minutes later, start another set of athletes, ensuring that the slowest of the first race won't be passed by the fastest of the second. The timers and scanners must pay attention to where the end of the first heat and start of the second heat is, and correspondingly switch the race they are recording in the XCMeet app.